Board Minutes

BOARD OF TRUSTEES
Minutes of the Regular Meeting
February 17, 2009

The regular meeting of the Des Plaines Public Library Board of Trustees was held in the second floor conference room on Tuesday, February 17, 2009. President Noreen Lake called the meeting to order at 7:07 p.m.

ROLL CALL.

Roll call indicated the following board members were present: Matthew Bogusz, Selma D’Souza, Myrtle Klebe, Noreen Lake, George Magerl, Rhys Read, Jeffery Rozovics, Elaine Tejcek.

Also Present: Sandra Norlin, Carol Kidd, Heather Imhoff, Sara McLaughlin, Dan Klobnak.

Absent: Eldon Burk.

CONSIDERATION OF THE AGENDA.

MOTION by George Magerl, seconded by Elaine Tejcek, to accept the agenda, as written. VOTE : AYES: All. NAYS: None. MOTION CARRIED.

PUBLIC COMMENTS AND QUESTIONS

None.

STAFF PRESENTATION – SARA MCLAUGHLIN.

Sandra Norlin introduced Sara McLaughlin, School Liaison Librarian, who demonstrated HelpNow!, a new library resource, which provides homework help for children in grades three through twelve from an online tutor. This database can be accessed from outside the library and children can connect with a live person through the Internet.

CITY COUNCIL COMMUNITY SERVICES COMMITTEE – Alderman Martin Moylan.

Alderman Moylan was in attendance at the City Council meeting.

CONSENT AGENDA

MOTION by George Magerl, seconded by Rhys Read, to approve the Consent Agenda, as modified. VOTE : AYES: All. NAYS: None. MOTION CARRIED.

CONSENT AGENDA

Following monthly reports to be reviewed and placed on file for audit:

MOTION by George Magerl, seconded by Rhys Read, to approve, subject to audit, expenditures authorized by the Library Director and Board Representatives for library Warrant Registers as follows:

ROLL CALL VOTE : AYES: Bogusz, D’Souza, Klebe, Lake, Magerl, Read, Rozovics, Tejcek. NAYS: None. MOTION CARRIED .

MOTION by George Magerl, seconded by Rhys Read, to approve, subject to audit, expenditures for salaries made by the Library Director as follows:

ROLL CALL VOTE : AYES: Bogusz, D’Souza, Klebe, Lake, Magerl, Read, Rozovics, Tejcek. NAYS: None. MOTION CARRIED .

MOTION by George Magerl, seconded by Rhys Read, to approve the Director’s Report, as written. VOTE: AYES: All. NAYS: None. MOTION CARRIED.

MOTION by George Magerl, seconded by Rhys Read, to approve the Friends Report, as written. VOTE: AYES: All. NAYS: None. MOTION CARRIED.

DIRECTOR'S REPORT

Please note: This is an abbreviated report because I am writing it early in the month, before I leave on vacation. I will augment this report in person during the Board Meeting on February 17, as appropriate.

Please note: I have received no official requests for confidential patron information since my last report.

PERSONNEL

Holly Dziewulski, Page, began work on 1/22/09.

STAFF DEVELOPMENT

Sara McLaughlin attended ALA Midwinter meetings in Denver, CO, January 22 – 28. She serves as chair of a standing committee. Two staff members are enrolled in the annual Computers in Libraries conference in Arlington, VA. Registration has begun for ALA Annual Conference, which will be held in Chicago this July. Our next All-Staff meeting is scheduled for March 5, 2009.

PATRON SERVICES

Patrons have adjusted well to the construction upheaval in the atrium. They have expressed appreciation of the new self-serve holds, and are eager to use the new self-check machines and the automated sorter. As of 2/4, we are prepared to open the self-checks. We will open the automated sorter soon thereafter, once the patron side is working reliably. The staff induction side is working very well. We are already observing changes in work patterns and will adjust our staffing accordingly.

Circulation decreased this January as compared to January 2008, perhaps due to the unusually cold weather. The lower self-check use is a result of our dismantling the two units on the first floor for the month of January. Services that showed an increase in use are: use of adult computers and online searches.

OTHER PROFESSIONAL ACTIVITIES

I attended an exciting Family Literacy Night at Orchard Place School on January 22, representing Rotary. Rotary Club of Des Plaines presented 350 books to the children in attendance. The PTO raffled off three family nonresident library card (paying the 25% not covered by Rosemont) to three very pleased families.

I attended the Friends of the Library meeting on 1/27, The CCS Governing Board meeting on 1/28, a Do the Dewey organizing meeting on 2/3 and the Chamber of Commerce Executive Board meeting on2/4. I plan to attend the NSLS Legislative Breakfast on February 16.

I will be on vacation from February 5 through 15.

NEW BUSINESS

Dan Klobnak, Outsource Solutions Group, presented three quotes to the board for the proposed library wireless project. He recommended Norman Electrical Construction for cabling, which was the lowest proposal in the amount of $5,900.00, CDW-G for the hardware, which was the lowest proposal in the amount of $14,500.00 and WaveTeam for the installation, testing and training in the amount of $7,500.00. This was not the lowest proposal, but Dan Klobnak explained that the services offered by the lowest proposal listed were not what was needed for the project. Rhys Read and Matthew Bogusz asked why this project was not offered through a bid process and Sandra Norlin responded that a Request for Proposal was the usual library practice for this type of project and that the library follows practices and procedures similar to those of the City of Des Plaines. Matthew Bogusz stated that he considers this project a construction project over $10,000.00. Sandra Norlin did not agree. The Board discussed the library wireless project.

MOTION by Elaine Tejcek, seconded by George Magerl, to call for the vote. AYES: All. NAYS. None. MOTION CARRIED.

MOTION by George Magerl, seconded by Elaine Tejcek, to approve Norman Electrical Construction for cabling in the amount of $5,900, CDW-G for hardware in the amount of $14,500.00 and WaveTeam for the installation, testing and training in the amount of $7,500.00, which are budgeted expenses and in the best interest of the Des Plaines Public Library. ROLL CALL VOTE: AYES: D’Souza, Klebe, Lake, Magerl, Rozovics, Tejcek. NAYS: Bogusz, Read. MOTION CARRIED.

MOTION by George Magerl, seconded by Elaine Tejcek, to approve Microsoft School Agreement Licensing Program through Educational Resources in the amount of $12,140.10, with the contract good through June 2010, which is a budgeted expense and in the best interest of the Des Plaines Public Library. ROLL CALL VOTE: AYES: Bogusz, D’Souza, Klebe, Lake, Magerl, Read, Rozovics, Tejcek. NAYS: None. MOTION CARRIED.

MOTION by Elaine Tejcek, seconded by George Magerl, to approve Cisco Smartnet Maintenance Agreement in an amount not to exceed of $6,200.00, which is a budgeted expense and is in the best interest of the Des Plaines Public Library. ROLL CALL VOTE: AYES: Bogusz, D’Souza, Klebe, Lake, Magerl, Read, Rozovics, Tejcek. NAYS: None. MOTION CARRIED.

MOTION by George Magerl, seconded by Elaine Tejcek, to approve two 3M RFID Staff Workstations in the amount of $7,602.00, which is a budgeted expense and in the best interest of the Des Plaines Public Library. ROLL CALL VOTE: AYES: Bogusz, D’Souza, Klebe, Lake, Magerl, Read, Rozovics, Tejcek. NAYS: None. MOTION CARRIED.

Elaine Tejcek reported that the Art Committee met on February 3, 2009 and continued their discussion for the proposed mural project for the wall of the parking garage that leads to the library. Elaine reported that Sandra Norlin received a telephone call from Jason Bajor, City Manager, who asked Sandra to meet with John Laux, Acting Head of Public Works and Mike Spiel, Director of Building and Code to discuss lighting and maintenance of the mural before placing this item on the consent agenda for the City of Des Plaines.

Elaine also reported that the Art Committee continued their discussion on the purchase and installation of a video display unit for one wall in the youth services department. This equipment would be used to highlight the artworks of the children in the community. This project would be solely funded by the Des Plaines Public Library Donation account. Elaine reported that Holly Richards Sorensen, Assistant Director, and Heather Imhoff, Head of Public Information Services, will attend the Friends of the Library meeting on Tuesday, February 24, to ask the Friends if they would consider donating the funds for this project. If the Friends do not donate the funds for this project, the Des Plaines Public Library donation account will be used for this purchase.

Heather Imhoff, Head of Public Information, distributed information for the proposed Video Display System to be installed on all floors of the library to promote programs and services. Heather reported that the costs for the Youth Services project and the Video Display System were combined, which resulted in a better price for each systems. Rhys Read and Matthew Bogusz asked if this system was offered to vendors through the bid process and Sandra Norlin reported that a Request for Proposal was used for the pricing and three vendors were contacted.

MOTION by Rhys Read, seconded by George Magerl, to table the discussion for the Video Display System for the Youth Services Department and the Video Display System for all floors of the library to allow time to ask the Friends of the Library to fund the Video Display System for the Youth Services Department. VOTE: AYES: ALL. NAYS: None. MOTION CARRIED.

This item will be added to Unfinished Business for the March agenda.

MOTION by Rhys Read, seconded by Jeff Rozovics, to approve the proposed contract with Automated Logic in an amount not to exceed $9,765.00, which is a budgeted expense and in the best interest of the Des Plaines Public Library. ROLL CALL VOTE: AYES: Bogusz, D’Souza, Klebe, Lake, Magerl, Read, Rozovics, Tejcek. NAYS: None. MOTION CARRIED.

MOTION by Rhys Read, seconded by Matthew Bogusz, to approve payment to Kasco Printing for printing, sorting and mailing the library newsletter in the amount of $5,829.00, which is a budgeted expense and is in the best interest of the Des Plaines Public Library. ROLL CALL VOTE: AYES: Bogusz, D’Souza, Klebe, Lake, Magerl, Read, Rozovics, Tejcek. NAYS: None. MOTION CARRIED.

MOTION by George Magerl, seconded by Elaine Tejcek, to approve the Illinois Public Library Annual Report, as written. VOTE: AYES: All. NAYS: None. MOTION CARRIED.

The motion was amended to state that the Illinois Public Library Annual Report would be submitted after the number of computers used for the public was verified. VOTE: AYES: All. NAYS: None. MOTION CARRIED.

MOTION by Rhys Read, seconded by Elaine Tejcek, to approve the meeting room request from the Kiwanis Club of Des Plaines to host a fundraiser (Kiwanis Wii Bowl-A-Thon) in the library meeting rooms B and C. VOTE: AYES: All. NAYS: None. MOTION CARRIED.

ANNOUNCEMENTS

Sandra Norlin stated that the Board of Trustees, the Friends of the Library and Library staff all contributed to the Des Plaines Chamber of Commerce & Industry February “FOOD FIGHT.â€

Heather Imhoff reported that she contacted the City of Des Plaines mayoral candidates and asked them if they would like to have their photos taken for a Read poster, which will be displayed at the library until Election Day.

President Lake reported that she attended the Des Plaines Chamber of Commerce Winter Garden Ball dinner on February 13, 2009.

Noreen Lake, Jeffery Rozovics, Elaine Tejcek, George Magerl, Sandra Norlin, Heather Imhoff, Roberta Johnson, and Holly Sorensen were in attendance at the 2009 North Suburban Library System Legislative Breakfast.

Sandra Norlin reminded the Board that the annual “Do the Dewey†fundraiser will be held at the library on Saturday, April 25.

There will be a ribbon cutting ceremony on March 6 in the library atrium to celebrate the completion of the construction and installation for the new RFID system.

The Board was invited to attend the NSLS Awards Banquet on Friday, March 20.

MOTION by Rhys Read, seconded by George Magerl, to adjourn the regular meeting. VOTE: AYES: All. NAYS: None. MOTION CARRIED.

Meeting adjourned at 8:57 p.m.

Minutes prepared by Carol Kidd

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