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DPPL COVID-19 Closing Updates

 LAST UPDATED MONDAY 3/30/20

There is no known case of Coronavirus(Covid-19) in the library.

The library is CLOSED through April 7th in response to the COVID-19 pandemic and Illinois Governor Pritzker's "Shelter in Place" Executive Order.

THE LATEST:

  • The March 26th Board of Trustees meeting is now available to view online.
  • The building is closed but staff continues to work remotely. Contact us at help@dppl.org or on our social media with any questions or assistance you may need. 
  • Fines and fees are supsended until the library reopens.
  • The library book returns are closed.
  • All programming, classes and public meeting room events have been cancelled until the library reopens.  See below for details.

Read DPPL's collection of the latest, reliable, COVID-19 information on the DPPL Health Page

Be sure to visit the following sites for additional information about COVID-19 and how to deal with this emergency:

The latest information on coronavirus from the CDC

Coronavirus Disease 2019 (COVID-19) in the U.S.

All programming, classes and public meeting room events have been cancelled until the library reopens.

Ebooks and More

Adopted March 2020

Level I: Precautionary Health Measures

1.      Cleaning & Supplies

  • Continue to provide staff and the public with hand sanitizer, disinfectant wipes, and tissues.
  • Purchase additional cleaning supplies.  Be aware that popular items are in high demand.  Do not wait until supplies are low to reorder.
  • Provide gloves to any staff who request them.
  • Contract for additional janitorial services to clean and disinfect public areas such as banisters, tabletops, armrests, etc.
  • Direct OSG staff to wipe down all public computer keyboards and workstations at the beginning of each shift.
  • Provide all staff with disinfectant wipes and direct them to clean their own workstations, common areas of their workrooms, and the counters and equipment on the public desks.
    Help Us Keep the Library safe

2.    Other Work Adjustments

  • Per the directives of the Centers for Disease Control and Prevention (CDC), or any other entity deemed authoritative by the Library Director, staff who have recently traveled on certain cruise ships, or to certain countries with high rates of infection or any other circumstances considered to be high risk to spread infection, shall be asked to refrain from coming into the library building for a prescribed amount of time.  Existing library policy will apply to absences under this subsection.
  • Any employee presenting symptoms consistent with the pandemic will be asked to refrain from coming into the library building.  Existing library policy will apply to absences under this subsection.
  • Any employee seeking leaves of absence due to a pandemic, but not covered by circumstances in subsections 2(a) or 2(b), shall seek approval from the Library Director.  Existing library policy will apply to absences under this subsection.

3.    Communicate to the Public

  • Post basic hygiene information at the front doors of the library and in the public washrooms.
  • Advise staff to respectfully recommend to patrons and other persons not to    enter the building if they have symptoms that could infect others.
  • Post health information on the library website.
  • Promote online library services.

4.    Communicate to Staff

  • The Library Director will share this Pandemic Response Plan and periodic updates as the situation evolves.
  • Emphasize that staff should stay home when sick, and follow respiratory etiquette and hand hygiene.
  • Follow CDC’s reporting requirements.
  • Advise traveling staff to check the CDC’s “Travel Health Notices”.

Level II: Moderated Services
 
In the event that an official source declares a pandemic, the Library will respond according to the official recommendations of the CDC, Cook County Health Department, or other appropriate public health authorities. The responses to the recommendations may include:

1.    Service Adjustments

  • Promote social distancing at public seating.
  • Reduce or suspend services. Public health authorities may advise that libraries and other gathering places minimize or entirely suspend situations where numerous individuals congregate in relatively confined spaces. In such cases, the Library Director may suspend some or all:

    -  Library programming

    -  Public meeting room use

    -  Deliveries to homebound, nursing homes, retirement centers, and schools

    -  Holds processing

  • Review and prepare options for emergency library services as necessary.

2.    Work Adjustments

  • Cancel all library-related travel to areas under the CDC’s “Travel Health Notices Warning Level 3” (Avoid Nonessential Travel) and reconsider library-related travel to Level 2 areas.
  • Adjust volunteer work schedules as affected by service adjustments.

3.    Communicate to the Public

  • Continue messaging as in Level I. Messages should explicitly state that service reductions are being done to slow down disease transmission, not because of sick staff.
  • Post an alert on the website outlining adjustments to services.
  • Post current official sources of information about the pandemic on the home page of the website.
  • Contact affected program registrants, meeting room users, study room registrants, etc. to notify of service adjustments.
  • Suspend overdue fines temporarily.
  • Continue promoting online library services.

4.    Communicate to Staff

  • Continue to communicate updated information as it becomes available.
  • Library Director will monitor and coordinate response among authorities, schools, the City of Des Plaines, and the library.
  • Review and adjust staff “Call-Em-All” service to ensure information is current.

Level III: Temporary Closure (CURRENT LEVEL)

1.    Service Adjustments

  • Temporary Closure. During the course of a pandemic, the Library Director may temporarily close the library building under one or more of the following conditions:
  • Public health authorities advise, request, or order such a closure.

-  Public health authorities advise, request, or order such a closure.

-  District 207 or District 62 schools are closed.

-  Public visitation is too low to warrant keeping the building open.

-  Staffing levels are too low to operate the library.

-  Any other conditions that prevent the library from operating the facilities safely and effectively.

  • Emergency Closing and other existing policy will apply.
  • Extend due dates and suspend fines.
  • Notify vendors and delivery services that we are closed and not accepting deliveries.
  • Notify RAILS and CCS.
  • Notify janitorial services.

2.    Work Adjustments

  • Staff and volunteers will not report to work unless otherwise directed.
  • Selected staff will continue to work remotely to monitor building and system conditions, as assigned by the Library Director.
  • The Head of Marketing & Communications will continue to work remotely to communicate with the public and staff.
  • The Library Director will continue to work remotely to coordinate response among staff and with the Library Board of Trustees.
  • Change funding allocations from print to digital collections and publicize the change.

3.    Communicate to the Public

  • Continue to communicate as outlined in Level II.

4.    Communicate to Staff

  •     The Library Director will continue to communicate with staff as outlined in Level II.

5.       Changes to Plan

Due to the evolving nature of a pandemic, if the Board of Trustees decides to alter elements of this plan, the Board may call a Special Board Meeting in accordance with the bylaws of the Des Plaines Public Library Board of Trustees.

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